Border Patrol Agent Forwarded All Emails To Someone Else's Gmail; Only Discovered When 'Civilian' Responded
from the oops dept
CBP reports that one (1) CBP user had an auto-forwarding rule setup to have emails sent externally to a civilian's personal Gmail account. There is a possibility that sensitive information to include Personally Identifiable Information (Pll) has been accidently sent out due to this rule. The incident was discovered when a civilian responded to a CBP user's email to a distribution list of other CBP/DHS users. The CBP user noticed the civilian's Gmail address and reported it to the FTO who then reported the incident to the CBP CSIRC. Upon investigation and confirmation from EaaS, one (1) CBP Border Patrol Agent who was on the email distribution list had an auto-forwarding rule setup within their Exchange account to a non-CBP/DHS user's personal Gmail account. The name of the Border Patrol Agent and the civilian are very similar, but it was determined that the Border Patrol Agent misconfigured the rule by using the civilian's personal Gmail address instead of his own. Technical remediation will include working with the EaaS team to implement a rule to disable the auto-forwarding rule and only allow it when requests are made to the Exchange team. The incident has been reported to the CBP Privacy Office and Joint Intake Center for action (assisting the user to have all government emails removed and confirmed).It seems rather stunning that CBP/DHS didn't already have such a rule in place. Then again, this is Customs and Border Patrol, who has something of a history of not really giving a fuck because they can get away with doing whatever they want and no one ever does anything about it.
Later in the same report, it is revealed that this auto-forwarding from inside DHS to private accounts happened somewhat frequently. An investigation just a month after the incident above showed 771 such rules set in DHS staffers Exchange systems:
DHS SOC reports that a total of 771 rules are configured in Exchange to auto-forward emails external to DHS. DHS SOC requested and received a list of 771 automated email forwarding rules created by DHS Email as a Service (EaaS) users. Auto-forwarding or redirecting of DHS email to address outside of the .gov or .mil domain is prohibited and shall not be used per DHS 4300A policy, section 5.4.6.i and poses a high risk of accidental disclosure of Pll, SBU, FOUO, LES, or classified data. The incident has been reported to the Joint Intake Center (JIC). Affected Components (CBP, FEMA, DHS HQ, and DC2) are asked to identify and remediate the rules.Not sure about to you, but this doesn't make me feel much safer about DHS at all. And, remember, DHS is one of the government bodies currently looking to manage the government's cybersecurity efforts -- and they're considered the better option given just how little people trust the NSA or the FBI (the two other main contenders).